ShenTRAC FAQ's - Recently Updated Pages

Create an offline backup of my Shen website

adriengleason — Thu, 22 Oct 2009 08:32:37 CDT

1.) Login to FrontPage and open your web (ie: http://www.shenet.org/high)
2.) Navigate to your folder but do not open it.


3.) Click File >> New >>Page or web.
4.) Choose Empty Web from the task pane on the right.

5.) Click the browse button and create a folder in either your F drive or another location ( C drive, Flash drive, etc) After clicking the browse button remember to use the new folder icon to create the folder.

6.) A new front page window pops up. Shrink both the FrontPage windows so you can see them side by side. Left Click and Drag the folder from the BOCES website into your new folder. Everything in the BOCES web folder will be copied into you new folder location.

7.) If in the future you wish to update this copy skip step 3,4,5. Instead go to File>>Open web>>(choose the web folder you previously created to store your offline version of the website)

Peripherals and Equipment

pietgail — Tue, 01 Sep 2009 15:01:34 CDT

Using an LCD Projector	Displaying computer images using a LCD Projector	Using an LCD projector with a Dell Optiplex 745
My USB drive isn't there?	Add Printer

Audio, Video and Imaging

bulljohn — Tue, 31 Mar 2009 08:47:43 CDT

Audio	Video	Imaging
Using Audacity to record sound	Using an LCD projector with video	Find images to use in projects
	Copy Digital Vdeo tapes to VHS
	Movie Maker tips card
	Download YouTube Video with Zamzar.com
	Configure computer to show video on two screens

Video: Using an LCD to display a movie on both the projector and monitor

bulljohn — Tue, 31 Mar 2009 08:46:21 CDT

In order to view video on both the monitor (computer screen) and the projector (LCD -Eike) you must configure the video card to allow this. Not all computers at Shen are capable of doing this. The newer model computers (optiplex 745) are equipped with an ATI card capable of doing this. Look for a small ATI icon in the system tray down by the clock. If the icon is there, right click on it and choose Catalyst Control Center.

Click Basic setup. Now Select the easy setup wizard and choose Setup my display configuration.

On this screen you should see that you have two monitors connected, one on the left and one on the right. The default choices should be fine, click next.

Choose clone screen if you'd like the image to be the same on both monitors. Don't forget to check the box at the bottom of the screen to select how video will appear on the second display. Click next.

There are a few options here but by far the most popular is to select standard dual mode on the left and full screen on the right (as per illustration). Then select the Match Source video button and select next. Select finish if prompted.

Video - Using an LCD projector to display computer image

bulljohn — Tue, 31 Mar 2009 08:19:09 CDT

Problem: A video clip plays fine with Windows Media Player on individual computers but does not display when the computer is connected to an Eiki projector. The Windows Media Player window appears on both the computer monitor and the projected image, however, the actual video shows only on the computer monitor. Solution: Designate the Eike projector as the primary monitor as follows:

Right-click on the Desktop and select Properties.
Click the Settings tab.
Click the Advanced button.
Click on the Displays tab.

Two monitors should be displayed with green tabs. The monitor on the left represents the standard computer monitor. The one on the right represents the Eiki projector. Click the upper left blue button as designated below. Click OK. This sets the Eiki as the primary monitor and should allow the video to play through on the projected image. Note: When this setting is enabled, the actual video may not display on the computer monitor. However, this will not affect viewing via the Eiki projector.

Recover Deleted Files from a network Drive

bulljohn — Wed, 04 Feb 2009 08:11:56 CST

Click h ere to exit FAQ and watch Video

Shen's network and remote access portal

bulljohn — Mon, 02 Feb 2009 09:45:15 CST

Send a HelpDesk ticket	Add a network printer	Add a printer to a Thin Client
Check F Drive space and backup/remove files	Connect to Shen via the remote Access Portal	Recover deleted files from a network drive

Miscellaneous Topics

bulljohn — Mon, 02 Feb 2009 09:44:13 CST

Convert a document to PDF	Create a Kid Pix Slideshow for multiple slides	Copyright and Fair Use laws with Technology
Disable screen saver Password temporarily

Diasble ScreenSaver Password temporarily

bulljohn — Mon, 02 Feb 2009 09:43:49 CST

Click here to exit FAQ and watch video help

Fix missing Outlook Today Screen

bulljohn — Tue, 25 Nov 2008 10:25:12 CST

Missing your Outlook Today screen?

It is only recommended that you do the following steps if you are sure of each instruction, if not please submit a helpdesk ticket so someone can help you with the process. This process will probably not work for Citrix users.

	Step one - Click on the start button and select run

	Step two - Type regedit and click okay

	Step three - Click the + sign next to Hkey_current_user

	Step 4 - Click the plus sign next to Software

	Step 6 - Click the plus sign next to Microsoft

	Step 7 - Click the plus sign next to Office

	Step 8 - Click the plus sign next to 11.0

	Step 9 - Click the plus sign next to Outlook

	Step 10 - Click the plus sign next to Today

	Step 11 - Click on the disable key to the right and then click delete on the keyboard (do not delete the whole today folder make sure the Disable key is highlighted on right.)

Create a Distribution List

adriengleason — Fri, 14 Nov 2008 08:56:17 CST

Click here for pdf instructions

Batch Print Grades Report

pietgail — Wed, 11 Jun 2008 08:12:26 CDT

Print multiple "default" (elem) report cards simultaneously

1. Under Instruction, click Reports, then click Grades Report. [ Note: Administrators can find the Grades Report under Grading & Standards.]

2. Although the report appears to allow you to select individual students (rather than a whole class), the report always seems to include everyone, regardless of which students you select. Therefore, be careful when you print so you do not necessarily print more pages than needed.

3. Under Grading Tasks (on the right) - either keep All selected, or (if desired) choose any combination of grading tasks.

4. Click the Generate Report button. A PDF version of the report will appear. You may scroll through it on-screen, or print. Note that page breaks automatically occur and are not designed to necessarily break between individual students. Also, narrative comments in this report are right-justified - you can't change it - that's just the way it is. Remember, this isn't the "official" report card format, it's just a version you can use for proof-reading or for your own records.

Infinite Campus - Shen's Student Information System -SIS

pietgail — Wed, 11 Jun 2008 08:06:17 CDT

Common Questions
Can I change my Infinite Campus Password?	What do I need to do to print labels from IC?	Does Infinite Campus work with Internet Explorer 7?
Does Infinite Campus have built-in help?	How do I generate a birthday list?	SIS/IC is showing old information and not what I currently selected?
Teacher Documentation
Attendance	Secondary Grading	Elementary Grading
What if the network is down or a sub is in...How will attendance be taken?	How do I design and implemement a gradebook?	Elementary Report Card Basics
How do I log into Infinite Campus and take attendance?	How do I enter quarter grades?	Elem. 2nd Quarter Gardes - updates and support classes
Make an attendance sheet for subs?	How do I print a Grade book summary?	Elementary report cards K-2 DRA Level Comparison
How do I review attendance?	Interim Instructions	Batch print "Grades Report"
Elementary end-of-quarter attendance summary	I can't see canned coments in IC?
	List of Canned Comments
Course Recommendations
How do I do Course Reccomendations?

Add a new contact to your personal address book

bulljohn — Mon, 05 May 2008 08:02:59 CDT

Click the Contacts icon in the lower left navigation pane or use the Go menu to select Contacts. Click the New button in the upper left corner. Fill in Full name and email address and as much additional info as desired. Click the Save and Close button in the upper left corner. If you are unable to access these new contacts, follow the instructions to Access Personal Contacts in the Outlook Address Book.

Convert a Document to .pdf format

pietgail — Wed, 16 Apr 2008 13:25:19 CDT

PDF stands for Printable Document Format. PDF files can be read universally from any computer (Mac or PC) using FREE Adobe Reader software. There are many ways to create pdf files. The method below uses free software applications available over the internet. One of the best ways to add useful content to a website is to allow students and parents to download and print classroom assignments. However, if documents linked to your website are in Word format, only families who have Microsoft Office can use them. Web developers can avoid this problem by providing documents in Portable Document Format (PDF). PDFs, created by Adobe Systems, can be opened by any computer (Mac/PC). Many users already have the free reader software installed on their computers. However, providing a link to download Adobe Reader is helpful. So…how do you convert documents into PDF files? There are many ways to achieve this, though most involve a cost. However, several free PDF converters are now available. One is CUTE PDF Writer. It works in combination with another program, Ghost Script*. To install these programs:

Go to www.cutepdf.com/Products/CutePDF/writer.asp. Look for two download links on the left (Free Download and Free Converter).
Click on each download link. When prompted to OPEN or SAVE, choose SAVE; navigate to a convenient location (i.e. F: drive or Desktop). This does not actually install the program.
Once both programs have been downloaded, you can install them. You MUST install Ghost Script FIRST. Navigate to the location where you saved both installer files. Double-click the converter file and follow the prompts to install.
Double-click the CuteWriter icon and follow the prompts to install. (Note: Once the programs are actually loaded on your computer, the original installer files can be deleted.)

After installing both programs, simply open the document you wish to make into a PDF. Use the FILE menu to select PRINT. Select CutePDF Writer from the list of available printers. Click OK. Name the file and navigate to the location where you wish to save it. Now you can import a PDF to your website and create a link so students/parents can download it (see ShenTRAC FrontPage TopTips for additional instructions). Be aware that Adobe Reader does NOT allow users to edit PDF files. That is, students cannot type answers into worksheets in PDF format. *See http://prdownloads.sourceforge.net/ghostscript/gs814w32.exe?download for Ghost Script updates

Downloading YouTube videos with Zamzar

adriengleason — Tue, 29 Jan 2008 13:34:01 CST

Zamzar is a free internet based application that allows users to convert various forms of digital media. Among it's many useful applications is the ability to download videos from YouTube for showing in your classroom; to beat the "streaming video blues" - (that choppy unpredictable manner in which streaming videos work at peak times - and on thin clients).

1. You'll want to add the "Convert It" button following the directions here.
2. Open the YouTube Video on your browser.
3. Hit the "Convert It!" button.
4. Select the format you would like the file to be saved in (we recommend wmv).
5. Wait for the email to arrive, telling you where your converted file is hiding.

Follow the on screen instruction to download the converted file.

Contacts and Address books

bulljohn — Tue, 29 Jan 2008 13:24:59 CST

Add a contact to your personal address book

Search the address book by something other than first name

Help! My Distribution Lists aren't working

Utilize personal contacts via web mail

Create a Distribution List

Back to ShenTRAC

bulljohn — Tue, 29 Jan 2008 12:44:59 CST

Back to ShenTRAC

Home

bulljohn — Tue, 29 Jan 2008 12:44:24 CST

Audio, Video and Imaging	Infinite Campus - SIS	Microsoft Office Applications
Miscellaneous Topics	Outlook FAQ's	Peripherals and Equipment
Network and Remote Portal Access	Web Design and Internet Explorer	Back to ShenTRAC

Internet Explorer FAQ's

bulljohn — Tue, 29 Jan 2008 09:57:03 CST

Set your "Default" home page in Internet Explorer

Import and Export Internet Explorer Favorites